Information has monetary value and creating a data migration, disposition and security plan should be at the top of the list.
General Keith Alexander, Director Of The National Security Agency And Cybersecurity, stated that intellectual property accounts for approximately 33 percent of the value of U.S. corporations or $5 trillion. Of that [$5 trillion], approximately $300 billion [6%] is stolen over the networks per year.
Allot of data has no value and should therefore be culled and remediated from data that does have value. The challenge is being able to locate, migrate, and secure valuable corporate IP so it can be leveraged by the corporation to the fullest extent possible. As a general guideline, the following steps should be considered when executing a data disposition plan:
- Identify the categories or class of documents to search,
- Identify the target drive,
- Create final search criteria,
- Run search criteria on a small subset or folder on the target drive,
- Consider using analytics for this purpose as you become confortable with the search criteria and target data,
- Sample results for responsive and non-responsive documents and approve criteria or modify,
- Initiate search and move all responsive documents to an archive,
- Sample results for false positives from the archive,
- Delete all documents in archive after designated period of time, and
- Execute certificate of destruction.
Because there are both legal and compliance risks anytime corporate information is intentionally removed, it's recommended that you obtain an expert's input, which can be accomplished via either an internal legal or compliance officer giving appropriate sign off, or an external expert opinion before the start of a data disposition project.
Contact me for more information about the NightOwl's data migration and disposition services.